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2020 Kids Care Grants

Wednesday, November 13, 2019
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Each year a portion of the net proceeds from the Children’s Miracle Network Hospitals (CMNH) fund raising for the Department of Pediatrics is allocated to the Kids Care Fund. The awards are intended to support patient/family needs, entertainment and educational activities directed at the patients and families receiving care throughout all the Duke Children's inpatient and outpatient practices. The awards are open to all faculty, staff and trainees involved in the care of children at Duke.

Kids Care Grant funds are designed to provide funding for the early phases of clinical projects that impact the care provided to our patient population. Projects that promote and develop community partnerships are wholeheartedly supported, and special consideration is given to those meritorious applications for which there is no other available source of funding. It is expected that successful projects will be incorporated into the appropriate operational budget (DUHS, PDC or departmental) for long-term maintenance after receiving Kids Care Grant funding. Kids Care Grant funding is not designed to be a constant long-term source of support for project budgets.

Kids Care Grants will be awarded for a period of 12 months. The maximum amount of an individual grant must not exceed $10,000. All grant requests must be reviewed/approved by the requestor’s direct supervisor and also the hospital unit, hospital/PDC clinic or division leadership (medical director, HCA, COD, division chief, division administrator, etc) prior to being submitted. Please note that Kids Care Grants do not support research projects, staff travel, marketing brochures, personnel, CME/conference attendance fees, patient care expenses, and most food items. Support will be considered for developing symposia/conferences hosted through Duke, including limited food and honoraria for these events. Requestors must address any health considerations or concerns for the item(s) requested in the application.

If you have questions regarding hospital-based requests, please contact us at kidscare@duke.edu.

If you would like inquire about funding for research projects, you may apply for a Children’s Miracle Network Hospitals (CMNH) Research Grant at Duke. Please contact PediatricResearch@duke.edu for information about the CMNH Research Grant process. 

Application Process

The deadline for applications for the next funding cycle for Kids Care Grants is Friday, December 13, 2019, at 11:59 pm. If you have questions about the application form or process, please contact kidscare@duke.edu

  • Each application, including required budget, etc., must be submitted as a single electronic Word file document or PDF to kidscare@duke.edu. Documents whould be saved as "Requestor's Last Name_Project Title." For example, Jane Doe is requesting funds to test a new wayfinding tool, so the document would be saved as "Doe_Wayfinding Tool."
  • Multiple files related to one request will not be accepted and will be returned to the requestor.
  • Requestors must also delete the instructions page(s) before submitting the final grant application.

Applications will be reviewed promptly, and decisions will be communicated to all applicants.

Post-Award Kids Care Grant Management

To confirm receipt of an award and receive funding, the responsible individual for the awarded application should:

  • Within 5 business days, contact Tammy Smith (tammy.m.smith@duke.edu) or 919.681.6025 for directions regarding the transfer of dollars.
  • Within 30 days of the award notice, the responsible individual will contact Karen McClure at (karen.mcclure@duke.edu) to schedule a brief meeting where the individual will meet with the Duke Children’s Development team to learn more about CMNH and the individual’s stewardship responsibilities.
  • After 6 months of funding, a template report form will be sent to the responsible individual for the awarded application. This report will be reviewed by the Kids Care Grant Committee and should summarize the status of the project and impact of the grant thus far. This report is important for continuation of funding for the remainder of the funding period.
  • At the end of the funding period, a template report form will be sent to the responsible individual for the awarded application that should summarize the final accomplishments and impact of the grant. Also, it should note details regarding any unexpended funds. This report is important for multiple reasons, including acknowledging our donor support, developing future philanthropic efforts and for reporting to the national office of CMNH hospitals for donor stewardship. 
  • If invited, the responsible individual(s) will need to share the impact of their grant on a conference call or in a meeting with CMNH partners.
  • No budgetary changes are permitted without prior authorization of the Kids Care Grant team.

Any expenses budgeted per the award must be processed for reimbursement no later than 30 days following the end of the grant period; otherwise funds will be automatically returned to the Kids Care Fund.